# Rose Legal: owned practice management after Smokeball Source: https://slash-digital.io/en/case-studies/rose-legal/ Rose Legal · Smokeball exit We built Rose Legal (Australia) a complete practice management platform to replace Smokeball: clients, matters, time and billing, LPUGR-aligned trust accounting, documents and role-based access, with no paid seats. Start a project See the gallery Rose Legal's platform on laptop, tablet and phone: one owned system in place of Smokeball. In short We built Rose Legal, an Australian law firm, a complete practice management platform to replace Smokeball. Clients, matters, time and billing, LPUGR-aligned trust accounting, documents, conflict search, reporting and role-based access now live in one system the firm owns. The firm no longer pays per seat and sets its own roadmap. Client: Rose Legal · Smokeball exit Sector: Legal Where: Australia Deliverables: - Practice management platform - LPUGR trust accounting - Time and billing - Conflict search and templates - Audit log and RBAC Services: - Custom software - Web applications 0, paid seats LPUGR, aligned trust accounting RBAC, roles and audit log 01 The context ## Per seat, locked in, hard to adapt Rose Legal, a law firm in Australia, ran its practice on Smokeball. Each user meant another per-seat license, the firm was locked into one vendor, and there was little room to adapt the product to Australian operations. Trust accounting was the most sensitive part: in Australia it has to be aligned with the LPUGR rules, and a third-party product left little space to adjust it. 02 Design and build ## One owned platform for the whole practice We built an owned full-stack platform around the firm's daily work. After sign-in, a dashboard gives the overview. From there, the team opens a client and its matters, records time and prepares invoices in the same place. On the trust side, receipts, transfers and reconciliation run through a module aligned with LPUGR and produce their PDFs. Documents, templates, conflict search and reporting live in the same system, role-based access (RBAC) sets who does what, and the audit log keeps the record. - 01 ### LPUGR trust accounting Trust receipts, transfers and reconciliation follow the Australian rules (LPUGR), with PDFs, so the firm is ready for trust compliance. - 02 ### Clients, matters and billing Clients, matters, time and invoices share one system the firm owns, so a new user no longer means a new paid seat. - 03 ### Conflict search and templates Conflict search, documents and templates sit next to the matters they serve, in the same workspace as the rest of the practice. - 04 ### Audit log and RBAC Role-based access decides who can see and change what, and the audit log keeps a trace of activity across the platform. 03 Gallery ## The project in pictures 2 images · Open any image to see it full size. Sign-in to the Legal Practice Management System: client management, trust compliance, matter tracking, billing and document automation. Password reset in the Rose Legal interface: enter an email, get a reset link, return to sign-in. 04 Outcomes ## No paid seats, trust compliance ready Rose Legal now runs on owned software in place of Smokeball. The firm pays no per-seat licenses, its trust accounting is ready for compliance with the Australian rules, and every future change goes on a roadmap it controls. When the practice needs an adjustment, the decision stays with the firm. - Smokeball replaced by owned practice management software - No per-seat licenses left to pay - Trust accounting aligned with LPUGR, compliance ready - Roadmap under the firm's control